Facilities & Operations

The Wichita Falls ISD maintains a 17,000 square foot warehouse facility. In addition to receiving a large amount of merchandise that is purchased for the district, we also stock a large amount of items for use on the campuses.

The warehouse keeps many items in stock for use at your campuses. You can find a list of items in stock here (Warehouse Stock Catalog).

If the items we stock in the warehouse are of poor quality or if there is an issue with an item please let us know by calling 940-235-1068.

As with stock requests, we will evaluate every stock feedback and take action when needed.

The warehouse has folding chairs that campuses can use to cover additional seating needs at campuses. These folding chairs are padded and have the WFISD logo printed on the padding on the upper portion of the chair.

There are a few things to remember if you need to make a request.

• Requests are granted on a first come first serve basis.
• We ask that you submit your request at least 2 weeks ahead of your event. Requests submitted less than 2 weeks away may be denied if scheduling does not permit delivery.
• The district currently has approximately 200 chairs for use.
• The warehouse is not responsible for setting up or taking down the chairs. Please arrange for someone to set them up and ensure they are folded and stored back on the racks by the time they are picked up.
• These chairs are for temporary events and gatherings they should not be requested for long-term usage. Requests for longer than 5 days may be denied. 

The warehouse stores district surplus items until they are re-allocated to a campus, liquidated via auction or sale, or disposed of. Our auction and sales are currently handled using the online auction site "Public Surplus". You can find a list of our current auctions here.

Internal Re-Allocation: Once items are taken to the warehouse they are placed on our auction site and are initially available for internal allocation. These items can be viewed by any district employee, but request to claim items must be submitted by your campus administrator (usually your Principal or Assistant Principal)

If you are a district employee and would like to look at the items that are available for re-allocation, contact Shannon Troester at stroester@wfisd.net for instructions on registering with our auction site.

Public Auction: If, after a short period of time, items are not claimed by a campus or district location then they are placed up for public auction. We currently use "Public Surplus" for our auctions and do not intend on doing a live public auction in the near future. You can find a list of our current auctions here.

If you are an employee moving from one campus to another, please follow the steps below to ensure a smooth transition.

Step 1: Request boxes (if needed)
Email Jerry Toliver at jtoliver@wfisd.net to request moving boxes. Please allow at least one week for delivery.

Step 2: Submit an online work order
Complete the online work order and include the following information:

• Your current campus and classroom or area room number

• Select “Warehouse” as the department

• The campus you are moving to and your new room number

• A brief description of the items to be moved (for example, number of labeled boxes and furniture)

• The date of your request

• Any additional information that may help determine what should be moved

Step 3: Pack and label items
All items must be packed prior to the move. When packing, please follow these guidelines:

• Use boxes no larger than a standard copy paper box

• Do not exceed 70 lbs per box (a full copy paper box weighs approximately 60 lbs)

• Pack all small items in boxes

• Empty file cabinets and pack all contents in boxes

• Label or tag all items and furniture to be moved

• Large items or items already in boxes or plastic tubs may be tagged instead of boxed

Step 4: Technology items
If your computer is moving, you or your campus office must submit a technology ticket in advance.

• Computers do not need to be tagged; fixed asset numbers will be verified

• Pack keyboards, mice, and all cables in a box

Important notes

• Only items approved by the campus administrator or principal will be moved

• Employees are encouraged to move personal items themselves when possible

• The District is not responsible for damage to personal items moved by the warehouse

Skyward provides us with the ability to print a catalog showing the items that are stocked in the warehouse. The catalog shows the stock Item Code, the item Price, and the Item Description.

1. Log into Skyward and select "Reports" under the "Inventory" tab.

2. You should have an option "Inventory Catalog - IC". Select that option.

3. You should see a list. Find and select the report titled "Catalog" that is created by Leah Horton. Once you have it selected, click Print in the upper right hand corner.

4. A window pop up showing the system is working. Once it has finished processing, click "View Report."

5.  You should now have the catalog displayed. In addition to simply viewing the catalog, there are two other options.

• If you want to save a copy of the catalog on your computer, click on the disk icon at the bottom.
• If you wan to print a copy of the catalog, click on the printer icon at the bottom. 
• If you want to go to a specific page on the catalog, enter the page number in the box.
• The icons may not display immediately. If not, simply move your mouse to the bottom of the screen and they should appear. 

It is not unusual for campuses to order items from the warehouse and then either realize or decide they do not want them. Have no fear as there is a simple way to return items to the warehouse. One important note: only the person who actually entered the Warehouse Requisition can enter a return for the item.

1. Log into Skyward and select "Return Items Received" from the Inventory tab.

2. This screen displays any returns you have done with the warehouse. To create a new return, select "Add" from the upper right hand corner. 

3. You will need to select the item you wish to return.

• If the view does not show the item you wish to return, enter the requisition number in the box marked "Requisition Number" (#1)
• Otherwise, select the item on the list
• Once selected, click Select in the upper right corner

4. A new window will open showing the details of the item you want to return.

• Verify the quantity you want to return.
• Next to "Return Type" there is a drop down menu. If you ordered the correct item(s), but we sent the wrong item(s) choose "Return to Warehouse - Reorder". If you ordered the wrong item(s) or simply do not want the item(s), choose "Return to Warehouse- Do Not Reorder"
• There is also a box for you to add a note to the return.
• When finished, click "Save"

5. Finally, make a copy of the original paperwork for the requisition, highlight the item you are returning, and place the return near you mail bag so your daily driver can pick it up.

6. Once we receive the items back here a the warehouse, we will process the return and either send the correct item or credit your account.

Once you have submitted a Warehouse Requisition and the warehouse has processed that requisition, you can use the "Inventory/Requisition" screen to check the status of the item on that order.

1. Log into Skyward and select "Requisitions" from the Inventory tab. Be sure you do this on the "Inventory" tab and not the Purchasing tab.

2. In the bottom right corner of the screen, click on "View My Approved Inventory Reqs." This will display a list of all your requisitions that have been approved. Please keep in mind that an approved requisition may not have been processed by the warehouse. I will go into how to determine that soon.

• If the requisition you want to look at is not in the screen, enter the number in the box at the bottom.
• Select the requisition from the list that you wish to view.
• Click "View" on the right hand side of the screen.

3. This screen displays all the items ordered on this requisition. If the item you are looking for is not in view on the list, enter the item number in the box marked "Item Code" (#5). Lets take a look at what each of the marked columns mean.

• Requested: That is simply the quantity you have ordered or requested from the warehouse.
• Delivered: This is the quantity that the warehouse has allocated for you. Please keep in mind that products take several days to be processed and delivered to the campus. Just because it shows delivered on this screen, the items may still be at the warehouse waiting to be delivered.
• Backordered: The quantity listed here, if any, is the amount the warehouse was lacking when you placed your order. Items on back order will be filled and shipped as soon as they are back in stock in the warehouse.
• Cancelled: The quantity listed here is the quantity cancelled by the warehouse. There are very few circumstances where the warehouse will cancel an order with out your request. It does happen but it is fairly infrequent. If you have a question about an item that was cancelled with out your request, please feel free to contact the warehouse for an explanation. 

You can also see the pricing for items on this screen. When you are finished, click the "Back" button in the upper right hand corner of the screen.

Entering a Warehouse Requisition is the primary way of obtaining stock items from the warehouse. The following is the steps necessary to complete a requisition.

1. Log into Skyward and select "Requisitions" from the Inventory tab. Be sure you do this on the "Inventory" tab and not the Purchasing tab. 

2. Once there, select "Add" from the right hand side

3. Enter the Requisition Master Information

• Verify the “Requisition Group” is set to your purchasing group.
• Enter your “Delivery Instructions”
  • Ex. Lewis/Office
• Select your Building from the drop down menu.
  • If your building is not listed, try typing the building number in the box
• When finished, select “Save”

4. Now you are ready to select items.

• You can sort the items by Item Code or by Item Description
• You can search for a specific Item Code or Item Description
• Once you find the item, double click on the item and it will be added to the list below.
• Once the item is added below, you can enter the quantity you wish to order.
• Once you have selected all the items you need, click "Save Item Selection Info"  in the upper right corner.

5. Now we need to add the coding for the requisition.

• Select "Add Requisition Accounting" on the right
• Enter the Account Coding you would like to use in the "Account Number" box
• Double click the coding in the list to add it below.
• If you want to pay for this requisition with multiple codes, repeat B and C to add the codes to the list and then enter the amount or percentage for each account.
• When finished select "Save Account Distrib" in the upper right hand corner.

6. Finally, select "Submit For Approval" in the upper right hand corner.