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Architects Present Facility Study

Architects Present Facility Study

Report includes more than 16,000 line items about 30 campuses

 

 

Bundy Young Sims and Potter

 

David Potter, principal of the Bundy Young Sims and Potter architecture firm in Wichita Falls, unveiled the Wichita Falls ISD’s most recent report on the maintenance needs of its 30 facilities. The comprehensive study includes more than 16,000 line items.

 

Mr. Potter’s presentation came in Tuesday’s special session, held at noon October 9 in the Education Center’s board room.

 

In collaboration with architect group Huckabee Inc., the BYSP team toured every room in WFISD’s 30 facilities. They recorded the condition of each room and what it will take to make necessary maintenance improvements that will bring it up to the good-quality condition of the District’s newest schools, Scotland Park Elementary and Southern Hills Elementary, which were built in 2008.

 

The report assessed only maintenance improvements. It did not address educational preferences like changing classrooms into labs or adding bathrooms to kindergarten facilities. 

 

The massive spreadsheet will now become a tool that District leaders can use to assess the timing and cost of repairs over the next decade.

 

“It is a snapshot in time: What do we see? What is the condition? When will it need repair?” said Huckabee Chief Operations Officer Tom Lueck. His firm has done more than 200 such assessments for school districts.

This report differs from the District’s prior facility study, which surveyed, rated and ranked schools according to each facility’s condition. This one lists individual tasks necessary to maintain the condition of the 30 WFISD buildings, with details for every room in every building.  The report projects costs for improvements for the next 10 years.

 

Board member Elizabeth Yeager asked how the researchers decided what needs would be listed at the top of the report, indicating the need for immediate attention.

 

Mr. Potter said any obvious ADA violations that can come with penalties would get first billing, as would tiles with asbestos or something dangerous, such as a stairwell with a non-working door. Old air conditioning units and roofs also are high-priority concerns, he said.

 

“We don’t want to put off things that can cause more damage, like roofs,” he said. “You can wait on painting or tile.”

 

Board President Dale Harvey said he thought it looked like a great document for the District to use. “It has the potential to save us some money going forward,” he said.

 

Financial Services

In a 6-0 vote, board members approved the September 2018 Budget Amendments.

 

The General Operating expenditures rose by $568,955 and total budgeted deficiency of expenditures over revenues is $1,672,028.

 

The two amendments included the hiring of two instructional aides and one additional pre-K teacher. It also covered the payment of bus purchases that were not completed before the end of the last fiscal year.

 

Postage and Mailing Equipment Lease Agreement

WFISD asked board members to approve the Pitney Bowes lease agreement for its Postage and Mailing Equipment used at the Education Center Mail Room and in its Print Shop. The District currently leases its machines from Pitney Bowes.

The Buyboard lease renewal from Pitney Bowes gives the District the best option for replacement and the best warranty for existing equipment, according to Chief Financial Officer Tim Sherrod’s request.

This lease renewal includes the addition of an envelope and barcode printer to expedite bulk mailings processed in the Print Shop.

 

Instructional Materials Adoption Committees

It is time for WFISD’s Instructional Materials Adoption Committees to get to work choosing textbooks for the next textbook adoption, even though the Texas Legislature may drag its feet in providing the necessary funds to put those textbooks in the classroom.

 

WFISD asked board members to approve its list of committee members.

 

Proclamation 2019 requires the Texas Education Agency to release funds to districts across the state for the purchase of new instructional materials for English Language Arts and reading in grades K-8; Spanish Language Arts and reading in grades K-6; Spelling in English and Spanish for grades 1-6; Handwriting in English and Spanish for grades K-5, and English Learners Language Arts in grades 7-8.

Classroom teachers, parents and community volunteers man the committees to help choose the best resources in each category that will enhance current curriculum materials.

 

However, it all may be for naught, said Superintendent Mike Kuhrt, if the Texas Legislature does not budget Instructional Materials Allotment (IMA) funds to pay for the adoption.

 

“There’s a chance none of this could happen,” said Mr. Kuhrt. “We’re planning hopefully funds will be available.”

 

Even in the most optimistic scenario, schools start in August 2019 and funding will not be available until September 2019 at best.

 

WFISD expects its purchase will total $2 million.

 

Extracurricular Status of 4-H Organizations

 

Associate Superintendent Peter Griffiths asked board members to approve a resolution that will sanction the Archer County Texas 4-H organization as an extracurricular activity and to approve a correlating Adjunct Faculty Agreement.

 

This will allow WFISD to be in compliance with the 19 Texas Administrative Code, Chapter 76.1, as it pertains to extracurricular activities. With agents listed on the Adjunct Faculty Agreement considered adjunct staff member, then students can be considered “in attendance” even when participating in off-campus activities, as long as they are with an adjunct staff member. When they are counted as “present,” then WFISD does not lose Average Daily Attendance funding while they participate elsewhere in an extracurricular activity.

 

Repeal and Re-Adopt LOCAL Policies

Debby Patterson, executive director of school administration, asked board members to finalize a policy revision that began in January 2018. A Policy Review Session held January 9, 2018 with the TASB Policy Service resulted in the deletion, addition or revision of scores of policies within the TASB Localized Policy Manual.

 

Ms. Patterson has been working to align WFISD policies with the changes that came as late as June 19, which have already been individually presented and adopted by board members. “We’re trying to use TASB language and not so many local nuances,” she said.

 

The entire set of policies that WFISD uses will be repealed and re-adopted by board members when board members vote Monday to adopt the Consent Agenda.

 

Student Conduct Dress Code

Ms. Patterson singled out one policy, FNCA (LOCAL), for board approval. The policy needs to mirror the same language used in the Student Handbook. The policy highlights dress code requirements.

 

Personnel Report

Assistant Director of Human Resources Dayna Hardaway presented the monthly Personnel Report that included one letter of professional resignation and three resignations from clerical workers.

In a 6-0 vote, board members approved the Applicant Pool, which included the official hiring of two teachers with a total of 20 years of experience.